A SECRETARY is someone who makes sure that the paperwork for the meeting is done.
It is their job to:

Write down the key points of the meeting.

Makes sure that every Councillor has a copy of the minutes before the next meeting.

Write down the names of the people who are and are not at the meeting.

Prepare the agenda for the next meeting.

The Secretary is a very responsible position as it involves quite a lot of writing and making sure that things are ready for the next meeting.